Board assessments and peer evaluations are Sarbanes-Oxley best practices for community banks, but board members are often unclear on the process and CEOs can be a little bit leery of the outcome.
What are a board assessment and a peer evaluation?
A board assessment is an evaluation by each board member of how well the board is doing its job of overseeing the operations of the bank and fulfilling its responsibilities. The results of the board assessment should be summarized in such a way as to obscure individual board member comments and should be presented in writing to the board.
A peer evaluation, on the other hand, is an evaluation of each individual directorís performance. The results should also be summarized in such a way as to obscure individual board member comments and be presented in writing to the individual board member. The chairman of the board often discusses the evaluations with each board member. The peer evaluations should be kept confidential and not discussed with the full board.
Why perform board assessments and peer evaluations?
Board assessments and peer evaluations are performed in order to improve overall corporate governance processes, enhance board communication and improve decision-making of the board. The results of board assessments can also assist the nomination committee in identifying potential board members whose skill sets complement the existing board.
Peer evaluations can improve each board memberís effectiveness and identify training needs for each one.
The board assessment and peer evaluation process may be extended to the board committees to improve committee member performance and communication among committee members, as well as improve the decision-making of each committee.
What are the first steps?
The board of directors should first be educated on the process of conducting board assessments and peer evaluations in order to set expectations, thus ensuring a successful outcome. The board should then decide if it wants to conduct a board assessment, peer evaluation or both. Next, the board should decide whether it will need external assistance or if someone internally is capable of conducting the assessments and evaluations.
Board assessment questionnaires are then formulated to allow board members to rate such topics as the following:
Peer evaluation questionnaires focus on each individual director and evaluate such things as the following:
The process should be constructed to be as non-threatening as possible. Many times boards seek external assistance to conduct the assessments and peer evaluations to help remove any biases and prejudices from the process and to maintain confidentiality of results.
Board assessments and peer evaluations are best practices that can transform board behaviors and board dynamics that ultimately improve the overall corporate governance of the bank.
Catherine A. Ghiglieri is a former Texas Banking Commissioner and is president of Ghiglieri & Co., a bank consulting firm based in Austin, Texas. Jewell D. Hoover is president of Hoover and Associates, LLC, a bank consulting firm in Charlotte, N.C.
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